Standard terms and conditions of your offer
These terms and conditions represent an agreement between you and the University, should you decide to accept our offer of admission. It is your responsibility to read them and make sure you understand them. Please ask if anything is unclear. Degree Apprenticeship offer holders should refer to the Degree Apprenticeship offer terms and conditions.
1. Delivery of your course
The University of Bath undertakes to make every reasonable effort to deliver your course in the manner outlined in our general terms and conditions.
If your course is a postgraduate taught course, you will be provided with a course specification alongside your offer. Should any details of your course materially change you will be informed before the start of your course. In the unlikely event the University fully withdraws your course or makes significant changes to your course prior to entry, you will be notified as soon as possible.
2. Right to cancel
If you accept our offer of a place, you have the right to cancel your contract with the University within 14 days. This period will be calculated from the date we receive formal notification through the University of Bath Applicant Tracker of your firm acceptance of your offer.
If you cancel within 14 days after accepting your offer, we will reimburse you your deposit if you have paid one. If possible, we will reimburse you within 14 days of receiving your cancellation. We will refund the money in the manner in which it was originally paid.
You can still cancel your place after the 14 day cancellation period but you may not receive a refund of your deposit if you have paid one. We will not normally refund any deposits paid unless you cancel your contract within this period, fail to meet the conditions of your offer or (if applicable) fail to get a visa. We will consider refunding under other exceptional circumstances.
Further information, including a cancellation form, can be found on our website. We will assume that you agree you do not require a paper copy of the cancellation right and form, unless you contact us requesting one.
If you do decide to cancel your contract with the University, you may not be able to change your mind again if there are no longer places available on the course for which you held an offer.
3. Confirming a place
Your place will only be confirmed if you accept your offer via the Application Tracker and meet all the conditions of your offer.
The University may also consider accepting you in the event you have narrowly missed your offer or to accommodate mitigating circumstances. Further details can be found within the Admissions Policy.
4. Change of year of entry
If you wish to request a deferral to the next academic year, you should submit your request to your relevant Admissions Team by the latest date of registration for the academic year for which your offer was made. The latest date of registration is usually the Monday of week 3 of semester 1.
If you have requested a deferral and changed your mind, you can request to bring your entry forward to the current year but the University may be unable to fulfil this request if there are no longer places available on the course you held an offer for. You should submit your request by email to your relevant Admissions Team.
5. Change of circumstances
There are circumstances in which the University may vary the conditions already set if they are in your interest e.g. to rectify an error on our part.
If there is a change in your circumstances such that you no longer meet the specific requirements of the course you hold an offer for, the University reserves the right to withdraw the offer of a place. Withdrawing an offer will only be considered when all reasonable alternatives have been exhausted.
6. Providing evidence of qualifications
When you apply you will be required to produce satisfactory evidence of your previous qualifications (including English language qualifications such as IELTS). If requested, this will mean that you must provide the relevant Admissions Team with a clear and legible copy or scan of the original document(s). If you successfully meet the conditions of your offer, you may be asked to produce the original documents when you come to register. The University may accept copies authenticated by the issuing organisation, English language body or a registered notary in place of an original document but reserve the right to request original.
7. Requests for information
You must comply with all requests for information or documentation to support your application by the deadline stated. This includes any requests for additional information or documentation relating to a fee assessment, a criminal conviction or requests relating to the verification of your degree documents with the awarding institution.
8. Fee status
When you accept our offer of a place, you accept our decision in relation to your home or overseas fee status.
Any fee status assessment is made on the basis of the available evidence at the time in accordance with relevant Fee Regulations set by the UK Government and any relevant University policies.
The criteria for eligibility for Home (UK) fees must normally be met at the point you start your course. If you think our decision is incorrect, you should query this at the point that we notify you of your fee status and before you start registering as a student.
9. Criminal conviction declarations
You must comply, when asked, with any criminal conviction declaration the University requires you to make and you are required to notify the Director of Recruitment and Admissions at declaration@bath.ac.uk, if you receive a relevant conviction, caution, reprimand or warning after you have submitted your declaration.
Any declaration will be confidentially considered under the University’s Student Applicant Criminal Conviction Declaration Procedure and is processed under the Data Protection Act 2018, Schedule 1, Condition 10. If as a result of this procedure it is deemed that you are unsuitable for a place on your course, your offer may be withdrawn.
10. Truthfulness, completeness and originality of your application
All Applicants
Your offer of a place and any subsequent invitation to register are made on the basis that the information supplied in your application papers is true, complete and original. This includes that:
Your personal statement has been written by yourself, and passes any relevant similarity detection and fraud checks
You hold the qualifications that you claim to hold
The required educational history is accurate, including all previous study and its location, including courses of study you may not have completed. If you have previously attended another higher education institution, we will require a reference from that university, including previous study at Bath
If appropriate, details of your employment are accurate and verifiable
Any required references are genuine and authored independently by the referee themselves
Any declarations and information subsequently supplied regarding any criminal convictions, reprimands or warnings you hold are truthful and accurate
Any information you or others supply through a separate admissions process, such as a mitigating circumstances form, is accurate and verifiable
The offer will be withdrawn and, if applicable, any subsequent registration will be deemed null and void if you are found at any time to have misrepresented any aspect of your circumstances or we find that any aspect of your application is not your own work or not genuine.
The University also reserves the right to withdraw your offer and, if applicable, deem any subsequent registration null and void if at any stage a qualification you hold is revoked by the awarding body due to suspected or confirmed malpractice.
11. Immigration permission
You must comply, by the deadlines stated, with any requests for information and documentation or other processes related to ensuring you have valid immigration permission to study in the UK:
Postgraduate courses (excluding online courses)
If you require a visa to study in the UK you must comply with relevant processes when asked to support the issuing, by the University, of a Confirmation of Acceptance for Studies (CAS). It is your responsibility to ensure that you have sufficient financial resources to meet Home Office requirements but the University may request evidence of this before agreeing to issue a CAS. The University reserves the right to refuse to issue a CAS when it is not satisfied that your visa application will be successful
Where relevant, if your course of study is covered by the Academic Technology Approval Scheme (ATAS) you will be sent detailed information on how to apply. It is your responsibility to apply for the certificate when instructed. The University will need proof that your ATAS application has been successful from the UK Foreign and Commonwealth Office before you will be allowed to register for your course or the University will issue a CAS
Online courses only
If you are assessed by the University as requiring immigration permission to study in the UK and you are residing in the UK whilst studying any part of an online course you must comply with the relevant processes when asked to support the checking of your right to study whilst in the UK. Your access to online learning materials, email, library and computing facilities may be limited or delayed if you do not respond by the deadlines stated. No reduction or repayment pro rata of tuition fees is made where access to tuition and facilities are limited or removed in this way.
If, after your offer is made, there is change in your circumstances which means that you will be residing in the UK whilst studying any part of an online course, it is your responsibility to notify the University and provide any information or documentation required.
All Applicants
- You may be required to provide evidence of your identity and any relevant immigration permission you hold either before, at or after registration, as part of our responsibility to ensure that students are entitled to study in the UK. You must comply with all reasonable requests by the deadlines stated. If you fail to provide satisfactory evidence of your entitlement to study in the UK, we reserve the right to withdraw your offer and regard any subsequent registration as null and void.
12. Disability disclosures
If you have particular support needs or disabilities which may affect your ability to undertake all or part of your course, you are encouraged to disclose these and discuss them in full with the University’s Disability Advice Team. The University will do what it can to make all reasonable adjustments. Find out about the support available to you if you have a disability. This information will help you consider your offer. The University has a Fitness to Study policy (Appendix 2: Fitness to study policy) which will apply should you join the University and encounter difficulties with your health or support needs.
13. Registration
If you register with the University of Bath as a student, you will be required to agree to abide by the statutes, ordinances and regulations of the University of Bath for the time being in force.
14. Arrangements for paying fees
The University will charge the appropriate tuition fee as advertised for your course of study. {How and when your fees are paid](/guides/paying-your-tuition-fees/) will depend on the payment method or whether you or a sponsor pays the fee. The University reserves the right to operate different charging policies for differently-funded students. If, for any reason, you leave your studies early, or suspend, you will need to check how this affects your liability for fees. We publish information on fee increases for future years of study.
Postgraduate courses (excluding online courses)
If you or a sponsor are paying for your tuition, the fee is payable annually in advance. At registration you will be asked either to pay the tuition fee or to provide a satisfactory written undertaking from your sponsor (including the name and address of the person to whom invoices should be addressed) that your fees will be paid. If you are a self-funded student, you may choose to pay them in two instalments. The University reserves the right to refuse this concession to students with a poor payment record. If your sponsor fails to pay your tuition fees, you will become personally liable for the costs. A sponsor could be an employer, a commercial organisation or a government body; a sponsor is not a friend or relative who has agreed to pay your tuition fees.
The University may revoke your access to library and computing facilities in the event that any agreed payments are not made by the due date. Your access to lectures, email, library and computing facilities may also be limited or delayed by your immigration status (where, for example, you are required to obtain a new visa relating to study at Bath rather than a previous UK institution). No reduction or repayment pro rata of tuition fees is made where access to tuition and facilities are limited or removed in this way.
Online courses only
If you or a sponsor are paying for your tuition, the fee for each unit is payable at least 7 days in advance of the scheduled commencement date of the unit. If your sponsor fails to pay your tuition fees, you will become personally liable for the costs. A sponsor could be an employer, a commercial organisation or a government body; a sponsor is not a friend or relative who has agreed to pay your tuition fees.
If you do not pay the tuition fees by the scheduled commencement date you will not be eligible for access to the online learning materials for the relevant unit. Your access to online learning materials, email, library and computing facilities may also be limited or delayed by your immigration status (where, for example, you have not responded to right to study checks of your passport and visa). No reduction or repayment pro rata of tuition fees is made where access to tuition and facilities are limited or removed in this way. Please refer to Terms and conditions for tuition fee payments for online courses.
15. Bursaries and scholarships
If you are awarded any form of financial assistance from the University (such as a bursary or scholarship) you will be provided with detailed terms and conditions for this support. It is your responsibility to read these before accepting any award.
16. Living expenses
You are responsible for your own living expenses, and you must ensure that you have access to the necessary funding or student loan facilities before the start of your course. Please visit our webpages for more information about available sources of Postgraduate and International student funding and related costs.
17. Use of your data
The University of Bath will process your student data in accordance with the principles set out in the Data Protection Act 2018 (DPA 18). This processing is necessary for the performance of the contract you are entering with the University of Bath in accordance with DPA 18 Schedule 9 (2)(a).
Special Category data within your student record is processed in accordance with DPA 18 Schedule 10 (9). Any subsequent processing of additional Special Category data will be covered by a separate lawful basis relevant to the service.
The information you provide through the application process will be handled in accordance with the University’s Postgraduate applicant privacy notice.
18. Keeping you informed
The information provided in your application will be used during the admissions phase to provide you with department or Faculty news and support, details of University services and support and, if your offer of a place is confirmed, communications from the Students’ Union.
We will not pass your details to any other external third party in order for them to market products or services to you. We may, however, use third-party email management software to support our own internal communications systems.
We may also share data we hold about you with relevant third party service providers and partners authorised to act on behalf of the University. This may include disclosing limited personal data to employees, agents and partners where there is a legitimate reason to do so, including to support offer holder engagement and enrolment activity. If your offer of a place is confirmed, your application data will be retained by the University of Bath, used for the purpose of processing your registration and added to your student record after you have registered.
19. General matters
No term of the agreement between you and the University of Bath is enforceable under the Contracts (Rights of Third Parties) Act 1999 by any person who is not a party to the agreement.
The agreement between you and the University of Bath is governed by English law and subject to the exclusive jurisdiction of the English Courts.
Previous versions of these terms and conditions can be found at the Internet Archive Wayback Machine.